Article II
MEMBERSHIP
A. Requirements
1. Must be a member of Alcoholics Anonymous
ARTICLE III
OFFICERS
A. Positions
1. Chair-Steering Committee Member
2. Co-Chair-Steering Committee Member
3. Treasurer-Steering Committee Member
4. Co-Treasurer
5. Secretary-Steering Committee Member
6. Co-Secretary
7. By-laws Chair-Steering Committee Member
8. By-laws Co-Chair
B. Requirements
1. Must be a member of Alcoholics Anonymous
2. Suggested one year or more of continuous sobriety, having worked the 12 steps and have a knowledge of the 12 traditions of Alcoholics Anonymous for TACYPAA Committee Officers (Chair, Co-Chair, Treasurer, Co-Treasurer, Secretary and By-laws Chair ) except where otherwise stated.
3. Failure to uphold TACYPAA Committee Officer position duties can be brought to the entire committee for possible dismissal.
C. Duties
1. Chair and Co-Chair
a. Will arrange and announce the agenda for all TACYPAA committee meetings.
b. Will open and arrange TACYPAA meetings in reasonable order.
c. Will recognize members entitled to the floor.
d. State and put to vote all motions properly seconded.
e. Announce the results of all votes.
f. Only votes to break a tie.
g. Will be a co-signer on the TACYPAA
committee bank account
h. Have at least one year of continuous sobriety, worked 12 steps and a knowledge of the 12 traditions of Alcoholics Anonymous.
2. Secretary and Co-Secretary
a. Acts as a custodian of all TACYPAA committee materials.
b. Record the minutes of all TACYPAA committee meetings and save minutes and agendas for reference and brings them to TACYPAA committee meetings.
c. have copies of minutes available to every TACYPAA committee member and/or AA member who requests it.
d. Maintain roll and attendance of TACYPAA committee members.
e. Maintain a chronological list of motions passed.
f. Maintain TACYPAA committee phone list.
g. Responsible for contacting TACYPAA committee members before each business meeting.
h. Have at least six months of continuous sobriety, worked the 12 steps and have a general concept of the 12 traditions. ** The Co-Secretary may have at least one month of continuous sobriety **
3. Treasurer and Co-Treasurer
a. Keep accurate financial record of all TACYPAA committee transactions.
b Control flow of money (i.e. collect money at all TACYPAA events) pursuant to TACYPAA committee approval.
c Will give financial reports at TACYPAA committee approval. Below is what should be included:
1. Prudent Reserve total
2. Events Fund total and allocations
3. Excess Fund total, submitted quarterly.
d. Have in his or her possession at the TACYPAA committee meeting all bank statements, deposits and checkbooks, in order to be prepared to make deposits and disbursements at the committee meetings.
e. Submit financial statements quarterly.
f. Maintain all accounts which are subjected to inspection at any time.
g. Must have a job and personal bank account.
h. Will be a co-signer on TACYPAA committee bank account.
i. Have at least two years continuous sobriety, worked the 12 steps and have knowledge of 12 traditions of Alcoholics Anonymous.
4. By-laws
a. Study and know the by-laws
b. Make copies available to all TACYPAA members
c. Attend every TACYPAA committee meeting and have copies of bylaws on hand.
d. Serve as a guide to make sure that the TACYPAA group acts in accordance with the bylaws.
e. Have a working knowledge of the 12 steps, 12 traditions and 12 concepts of A.A. World Service.
f. Have at least one year of continuous sobriety.
***In the event that a chair is not present the co-chair of that position is to fulfill the duties.***
IV
STANDING COMMITTEE
A. Positions
1. Outreach Chair
2. Inreach Chair
3. Events Chair
4. Hospitality Chair
5. Program Chair
6. Literature Chair
7. Intergroup Liaison
8. District Liaison
9. H&I Chair
10. Media Chair
11. Fellowship Chair
12. Native American Liaison
13. Spanish Liaison
14. GBLT Liaison
15. Greeter Chair
B. Requirements
1. Must be a member of Alcoholics Anonymous
2. Suggested six months or more of continuous sobriety having worked the 12 steps and have knowledge of the 12 traditions for other TACYPAA committee positions except where otherwise stated.
3. Suggested one month or more of continuous sobriety for most Co- committee chairs.
4. A break in continuous sobriety is considered a resignation of a TACYPAA committee position.
5. Failure to uphold Committee Chair position duties can be brought to the entire committee for possible dismissal.
C. Duties
1. Outreach Chair
a. Attend AA meetings outside of the Tucson Area.
b. Secure commitments from committee members and anyone else who would like to be of service by going to outside meetings.
c. Make announcements and distribute information about upcoming events including the program, location and time. d. Must have a car.
e. Suggested at least six months continuous sobriety
2. Inreach Chair
a. Attend AA meetings inside the Tucson Area. b. Secure commitments from committee members and anyone else who would like to be of service by going to meetings within the area.
c. Make announcements and distribute information about up coming events including the program, location and time.
d. Must have a car.
e. Suggested at least six months continuous sobriety.
3. Events
a. Plan at least four events per year.
b. Make a connection with other Arizona area events committee chairs and other AA entities (i.e. home groups) co-sponsor events with them.
c. As Events Chair/Co-Chair present a full written proposal to committee for approval. Outlined below is a GENERAL idea of what the proposal should include:
i. Theme.
ii. Proposed Budget..
iii. Coordinate Date, Time and Location.
d. Commitments will vary per event. Events Chair must work with other chairs on the following; Outlined below is a general idea of what should be discussed:
i. Hospitality
ii. Entertainment
iii. Decorations
iv. Literature
v. Program
f. Coordinate with Graphics Chair for event flyer.
g. Suggested at least six months continuous sobriety.
4. Hospitality Chair
a. Work with Events Chair to coordinate hospitality items; set up, clean up, food and refreshments.
b. Present a full proposal to committee for approval on what items may be needed and their cost.
c. Secure commitments from committee members and anyone else who would like to be of service by helping with hospitality.
d. Keep a written inventory of all items not used at events and store them. Should be signed by chair and co chair of this position. Secretary and Hospitality chair should keep a copy of the inventory for records.
e. Suggested at least six months continuous sobriety.
5. Program Chair
a. Design a program of Recovery for each event planned.
b. Present a full proposal to committee for approval.
c. Secure commitments from committee members and anyone else who would like to be of service by helping with program.
d. Must have worked the 12 steps and have a strong knowledge of the 12 traditions.
e. Suggested at least six months continuous sobriety.
6. Literature Chair
a. Get and maintain AA literature for all events.
b. Secure commitments from committee members and anyone else who would like to be of service.
c. Suggested at least six month continuous sobriety.
7. Intergroup Liason
a. Attend monthly Intergroup business meetings.
b. Give a full report to Intergroup about TACYPAA committee.
c. Give a full report to TACYPAA committee about Intergroup.
d. Coordinate functions with Intergroup.
e. Be of service at the Intergroup level.
f. Suggested at least six months continuous sobriety.
8. District Liaison
a. Attend monthly district business meetings
b. Give a full report to district about TACYPAA committee.
c. Give a report to TACYPAA committee about District levels of service.
d. Attend area assembly meetings
e. Give full report to the Area Assembly about our committee .
f. Give a full report to TACYPAA committee about Area Assembly levels of service.
g. Suggested at least six months continuous sobriety.
9. H&I Chair
a. Attend the regular business meetings of the Tucson Corrections Committee and the Tucson Treatment Committee and report back to TACYPAA committee of how we may be of service at different hospitals and institutions.
b. Get and maintain a monthly H&I panel to take into hospitals, treatment centers and jails, with the help of the Tucson Corrections Committee and the Tucson Treatment Committee.
c. Secure commitments from committee members and anyone else who would like to be of service to attend H & I panels.
d. TACYPAA as a whole does not maintain this H&I panel. But its members are encouraged to attend.
e. Have at least one year continuous Sobriety
10. Media Chair
a. Have knowledge of the web.
b. Maintains and keeps website up to date.
c. Have knowledge of traditions.
d. Maintain the e-mail distribution list.
1. Designs events flyer and finalize design with Chair, Events Chair, and Program Chair prior to distribution.
e. Make copies of flyer and distribute to all committee members especially Inreach Chair and Outreach Chair.
f. Make signs for events.
g. Suggested at least six months of continuous sobriety.
**The Media Chair consists of a Chair and two Co-Chairs
11. Unity Chair
a. Plan and organize social outside committee meetings and events to encourage unity.
b. Fellowship events are open to anyone but may only be announced at TACYPAA business meetings.
c. Suggested at least six months of continuous sobriety.
12. Native American Liaison
a. Make a connection with the Native American community in AA.
b. Attend Native American AA meetings
c. Make announcements for TACYPAA events and distribute flyers.
d. Co-sponsor AA related events with the Native American community.
e. Must have worked 12 steps of Alcoholics Anonymous.
f. Suggested at least six months continuous sobriety.
13. Spanish Liaison
a. Make a connection with the Spanish speaking community in AA.
b. Attend Spanish speaking AA meetings. c. Make announcements for TACYPAA events and distribute flyers.
d. Co-sponsor AA related events with the Spanish speaking community.
e. Must have worked 12 steps of Alcoholics Anonymous.
f. Suggested at least six months continuous sobriety.
14. G/B/L/T Liaison
a. Make a connection with the Gay, Bisexual, Lesbian and Transgender community in AA.
b. Attend G/B/L/T meetings
c. Make announcements for TACYPAA eventsand distribute flyers.
d. Co-sponsor AA related events with the G/B/L/T community.
e. Must have worked 12 steps of Alcoholics Anonymous.
f. Suggested at least six months continuous sobriety.
15. Greeter Chairs a. Attend each TACYPAA business meeting and event.
b. Arrive at least 15 minutes early to welcome each person to the meeting and/or event.
c. Secure commitments from committee members and anyone else who would like to be of service by being a greeter.
d. Suggested at least one month continuous sobriety.
***In the event that a chair is not present the co-chair of that position is to fulfill the duties.***
ARTICLE V.
TERMS OF OFFICE
A. TACYPAA Officers and Standing Committee Chairs.
1. TACYPAA Officers and Standing Committee Chairs will serve a term of one year.
2. An individual MAY NOT serve 2 consecutive terms in the same Committee Officer or Committee Chair position.
3. No one may hold more than two positions with the exception of the conditions listed below:
a. In the event that no one else is available, more than two positions may be held by one person with the condition that if someone makes himself or herself available the temporary position will be vacated.
b. The Secretary will be responsible for maintaining a current list of permanent and temporarily filled positions.
4. To have someone removed from an elected position there needs to be a two-thirds majority vote from the Steering Committee before brought to the entire TACYPAA committee for another two-thirds majority vote.
B. Attendance.
1. It is suggested that every TACYPAA member attend TACYPAA business meetings.
2. All Chairs and Co-Chairs must notify either the Chair Officer, Co- Chair Officer or Secretary of their absence prior to the business meeting. Two consecutive unexcused absences will generate a phone call. Three consecutive unexcused absences will result in dismissal from the position.
3. Reports are to be submitted at every TACYPAA business meetings either by the Standing Committee Chair or Co-Chair or by another TACYPAA member. “No Report” equals a report.
C. Elections
1. Elections will be held annually in June.
2. Steering Committee Officers (Chair, Co-Chair, Secretary Treasurer and By-laws Chair) will be elected by the Third Legacy as outlined in the AA World Service Manual.
3. Committee Chairs and Co-chairs (Including Co-Chair Officers) will be elected by simple majority.
4. In the event that a TACYPAA Committee Chair position is vacated, a new member will be elected by simple majority. New TACYPAA Committee Officers will be elected by Third Legacy.
D. Voting Rights
1. The only requirement for TACYPAA membership is a desire to stop drinking.
2. Each member present at each TACYPAA business meeting has a right to vote.
3. Absentee voting is not permitted.
4. Voting is by a show of hands unless voting in new officers, which is done by 3 rd legacy procedure as outlined in the AA World Service Manual.
5. All motions that change, remove, or add to the by-laws requires a two-thirds majority vote to pass.
ARTICLE VI.
FORMAT OF MEETING
A. Business Meetings
1. TACYPAA committee will meet twice per month. The dates, times and locations of each business meeting will be set by TACYPAA annually. Special meetings will be called if necessary.
2. Suggested business meeting format is as follows:
a. Open meeting with prayer
b. Introductions
c. Read One Concept or Tradition
d. Observe 7 th Tradition
e. Read and approve minutes
f. Chair announcements
g. Co-Chair announcements
h. Committee Reports
i. Old Business
j. New Business
k. Announcements
l. Close Meeting
3. All business meetings are an hour and fifteen minutes. In the event that the time is exceeded before the TACYPAA committee has reached the new business; new business is tabled becomes old business and is discussed at the next business meeting.
4. Any committee member may suggest handling a meeting out of order as set by the Chair, but it must be approved by a simple majority.
5. Any temporary items, which change, remove or add items to the TACYPAA committee procedures, must be approved by a simple majority.
B. Reports
1. All reports will be concise and well prepared. Written reports will be submitted to the Chair at the conclusion of the report. The Chair will forward all written reports to the Secretary so the information can be included in the minutes.
2. No motions may be made during reports; with the exception of a specific recommendation brought by the sub- committee.
C. Motions
1. Motions are to be discussed and voted on. 2. Immediately following votes Minority Opinion is voiced.
3. If one of the Majorities wishes to reconsider, a second vote must be taken.
4. The member making the motion anytime prior to the vote may withdraw the motion, provided the member who seconded the motion agrees.
5. In discussion of motions the member making the motion has the right to speak first and last on the motion.
6. The Chair may ask for new discussion before giving the floor to the member who made the motion.
7. All motions must appear in minutes.
** Any TACYPAA committee member has the right to “Call the Question.” If the “question” is called and is seconded the committee immediately votes on whether or not to stop discussing the motion that is on the floor. If the “question” is not seconded or it fails, discussion on the floor continues.
D. Table Items
1. To table items they must be seconded and passed by a simple majority.
2. Discussion is limited to once per member.
3. Becomes old business on the next agenda if passed.
E. Rules for Discussion
1. Listening
a. Questions asked only at the end of each speakers remarks.
b. The Chair may only interrupt the speaker under the following conditions: 1. Speaking off topic
2. Speaking too long
3. Repeating previous points at length.
d. Any member may “Call to Question” at any appropriate break in the discussion.
2. Discussion
a. All discussion will be concise, courteous and dignified.
b. Discussions will begin with the Chair asking, “Is there any discussion?”
c. Chair will then call on members having their hands raised.
d. Each member has three minutes to speak
e. At the conclusion of discussion, the Chair will ask the Secretary to repeat the motion on the floor.
f. A simple majority vote will then be taken.
F. Adjourn Meeting
1. Seconded and passed by simple majority
2. May be vetoed by the Chair if it is felt there is urgent business that needs to be presented.
3. Chairs veto maybe overturned by a two-thirds majority vote.
ARTICLE VII.
FINANCES
A. Bank Account
1. A bank account is to be maintained.
2. Checks are to be signed by two of the three authorized signers.
3. Checking account signers are to be the Treasurer, Co- Treasurer and Chair.
B. General Funds
1. Prudent Reserve is set at one hundred-fifty ($150) dollars.
2. Operating Funds will be used for the following:
a. Rent
b. Maintaining Website
c. P.O. Box
d. Coffee
e. Checking account
3. Events fund is set at maximum five hundred ($500) dollars
4. Excess funds deposited every three months to the following entities:
a. ASCYPAA scholarship fund-25%
b. District-15%
c. Intergroup- 40%
d. GSO- 20%
5. The seventh tradition will be passed at all TACYPAA functions. The seventh tradition will be used as a part of general funds to help with all obligations.
6. In the event that the operating expenses cannot be met an equal percentage will be deducted from each of the special fund accounts to meet our monthly obligations.
C. Financial Statements
1. A written financial statement is to be submitted to the TACYPAA committee quarterly, i.e. every three months.
2. Included in the quarterly financial statements is the Excess Funds total.
D. Reimbursements
1. Each committee member has a two week maximum time limit to bring receipts to the Treasurer or Co-Treasurer.
2. Only the Chair or Co-Chair person needing the reimbursement may bring receipts to the Treasurer or Co-Treasurer.
E. Money Requests
1. Any Chair or Co-Chair requesting money must submit a written request and have it signed by either the Chair Officer or Co-Chair Officer for approval.
2. In the event that not enough supplies were purchased prior to an event the Standing Committee Chair must request more money from Treasurer or Co-treasurer and the Chair Officer or Co-Chair Officer and be approved.
ARTICLE VIII
AD HOC COMMITTEES
A. Ad Hoc
1. An Ad Hoc Committee will be created with its chair person elected by simple majority at a TACYPAA business meeting. At the First Ad Hoc committee meeting any additional positions will then be decided and elected by the Ad Hoc sub-committee.
ARTICLE IX
AMMENDMENTS
A. How to amend by laws
1. Amendments must be submitted to the Chair and TACYPAA committee in written form by motion duly seconded
2. Discussion of the amendment.
3.Voting on the proposed amendment will occur at the next regularly scheduled business meeting. Amendment change will need two- third majority vote to pass.
B. Amendments
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f members of Alcoholics Anonymous. Our purpose is to work with each other in Unity, Service and Recovery; to carry the A.A. message while adhering to the traditions of Alcoholics Anonymous. We are self-supporting through our own contributions. We are not a governing body of any group or individual. We encourage alcoholics of all ages to join us in Unity, Service and Recovery.